Project Manager (Client Representation)

• Job #130057
• Job TitleProject Manager (Client Representation)
• Job FamilyGeneral Services
• Job TypeProfessional & Technical
• GradeGF
• LocationWashington, DC
• Recruitment TypeInternational Hire
• Language RequirementEnglish [Essential]
• Closing Date24-Jan-2013

Background / General description:
Over the past few years the GSD Corporate Real Estate (GSDCR) project portfolio has increased significantly in scope and complexity with the planning, design and implementation of a campus-wide space realignment and consolidation effort. A renewed effort is now underway Bank-wide to consolidate space further over the next 18 months. Because of the additional work to the ongoing project portfolio, and to be able to meet critical milestones and deadlines, it is necessary to engage the services of an experienced design and client management professional. The Client Representative is a principal point of contact for headquarters staff in all space-related matters and is accountable for ensuring that services are delivered in a timely and cost-effective manner. Note: A potential candidate has been identified and intends to apply for this position. However, this remains a competitive process and interested candidates are encouraged to apply.
Duties and Accountabilities:
The position reports to the head of the Strategic Planning and Leasing unit of GSDCR and will be responsible for project management and co-ordination for space envelopes. In close collaboration with other key GSDCR staff, this position will manage the execution of an entire project from planning to implementation. This would involve: (a) directing the efforts of architects/engineers (A/Es) in preparing construction drawings to incorporate client requirements; (b) co-ordinating with internal and external resources responsible for construction and moves to ensure budgets and schedules are met; and (c) maintaining ongoing dialogue with client throughout the process to ensure requirements (predetermined or new) are being met in accordance with established processes and quality standards. Specific responsibilities include the following: 1. Serve as a primary point of contact for the client, and liaise between clients, GSD and A/E firms. 2. Analyze client needs, and help define space and furniture requirements, exploring alternative solutions to increase efficiency and flexibility to support changing client business requirements. 3. Review programming requirements with clients and A/E firm, and formulate a project plan for client review and approval. 4. Simultaneously monitor and manage development of multiple projects, ensuring that pre-established schedules and budgets are adhered to. 5. Develop and co-ordinate all planning/design documents including test fits, space plans, construction documents and move plans. 6. Provide detailed scope of work to the trades for estimating and implementing work. 7. Co-ordinate with GSDCR Central Support team for scheduling work within the established timetables for resources to perform the work. 8. Co-ordinate move lists and move plans with clients, Move Team and A/E firm to ensure smooth implementation, minimizing the need for post-move adjustments. 9. Prepare project briefs and budgets in accordance with the established GSDCR guidelines to submit for approval. 10. Monitor the status of work performed by trades, ensuring punch list items are completed in a timely manner prior to project acceptance/close out. 11. Communicate changes to project plan, schedule, budget to all of the project team members, Central Support staff, and trades as required.
Selection Criteria:
Competencies Project Management - Understands and utilizes the basic concepts of project management, as they relate to the implementation of a project Negotiation Skills - Has good working experience of planning and preparation of negotiation, of setting clear objectives and tactics to achieve them Customer Service - Has ability to establish "partner" relationship with the client and serve as resource expert on full range of products and services, advising on most complex jobs and identifying and resolving difficult problems and issues that affect clients in profession. Facility Management - Has knowledge and demonstrates ability to manage and optimize building operations, including management of multiple facilities based in different countries. Facility Related Budget Planning and Management - Has ability to develop and implement proposals for new initiatives, strategic plans for cost effective and efficient building operations. Architectural and Engineering Skills - Has understanding of architectural design concepts, construction, mechanical or design engineering, sustainability principles, building systems and equipment as applied to large comprehensive construction and renovation projects. Interior Design - Has strong knowledge of interior design theory and practices. Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success. Has ability to balance institutional and client needs. Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so. Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view. Knowledge, Learning and Communication - Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner. Business Judgment and Analytical Decision Making - Analyzes facts and data to support sound, logical decisions regarding own and others' work. Other Selection Criteria • Bachelor degree (BA/BS) in Architecture or Interior Design and ten years relevant experience, which includes working with A/E Firms and other professional consultants, or other equivalent combination of education/experience. • Knowledge of building systems, including mechanical, electrical, fire/life safety and security systems. • Experienced in project management and scheduling Software (i.e. Primavera or Microsoft Project), AutoCAD, Excel, Word, and PowerPoint. • Strong project management skills and ability to take the lead role in mobilizing all the resources needed to implement projects on schedule and within budget. The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disability are equally encouraged to apply. All applications will be treated in the strictest confidence.

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